Source truth: - Vision - UX Principles - Close - Posting and Reversal
Workflows
BooksPlus organizes work by what the user is trying to accomplish.
Workflow structure
Most work fits into three phases:
| Phase | Meaning |
|---|---|
| Prepare / Maintain | Set up policies, accounts, periods, users, defaults, and source records |
| Operate in Current Period | Enter, review, approve, post, match, and monitor current work |
| Review / Reconcile / Close | Reconcile, resolve exceptions, review reports, and close periods |
Cadence such as daily, weekly, monthly, quarterly, or annual is a task label. It should not be the main way users have to find work.
Current workflow areas
The current guide uses these workflow areas:
- Company setup;
- Daily accounting;
- Sales;
- Purchases;
- Inventory;
- Period close;
- Corrections;
- Reports.
Source and control work
Source workflows record ordinary business activity.
Examples:
- sales;
- purchases;
- inventory;
- daily accounting.
Control and summary workflows review, reconcile, correct, report, or close activity from other areas.
Examples:
- period close;
- corrections;
- reports.
Period close is not the home for ordinary transaction entry. It is where users review readiness, resolve exceptions, post needed adjustments, approve close work, and preserve close evidence.
What to expect
BooksPlus workflows should make clear:
- what state the work is in;
- what needs attention;
- whether an issue is a blocker or warning;
- what source document or evidence supports the work;
- what action is available next;
- whether the result is draft, posted, closed, reopened, or corrected.
Future workflow areas
BooksPlus may later add more detailed workflow areas such as banking, fixed assets, payroll, taxes, planning, budgeting, and management review.
Until those areas are active, the user guide should keep the simpler current structure and avoid creating empty sections.